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Everything you need to know about AI Recruiter

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Getting Started

Setting up your first job posting
Learn how to create and configure your first job posting with AI-powered assistance

Step-by-step instructions:

  1. 1
    Navigate to the Jobs section from the main dashboard
  2. 2
    Click 'Add Job' to create a new job posting
  3. 3
    Paste your job description in the text area - AI will automatically parse and extract key details
  4. 4
    Review and edit the auto-populated fields (title, department, location, skills, qualifications)
  5. 5
    Save your job posting to generate AI screening questions
  6. 6
    Review and customize the generated questions before finalizing
Creating your first candidate profile
Add candidates individually or in bulk to start your recruitment process

Step-by-step instructions:

  1. 1
    Go to the Candidates section from the main navigation
  2. 2
    Click 'Add Candidate' for individual entry or 'Bulk Upload' for multiple candidates
  3. 3
    Fill in candidate details (name, email, phone, resume, LinkedIn)
  4. 4
    For bulk upload, prepare a CSV/Excel file with required columns
  5. 5
    Assign candidates to specific job postings
  6. 6
    Review candidate information before proceeding to outreach
Understanding the dashboard
Navigate and make the most of your recruitment dashboard

Step-by-step instructions:

  1. 1
    View key metrics: total jobs, active candidates, completed interviews
  2. 2
    Monitor recent activity and upcoming interviews
  3. 3
    Access quick actions for common tasks
  4. 4
    Review candidate pipeline and status updates
  5. 5
    Check AI assistant recommendations and insights

Job Management

AI-powered job description parsing
Let AI extract key information from your job descriptions automatically

Step-by-step instructions:

  1. 1
    Paste your complete job description in the text area
  2. 2
    Click 'Parse with AI' to analyze the content
  3. 3
    Review extracted information: job title, department, location, responsibilities
  4. 4
    AI identifies required skills, qualifications, and experience levels
  5. 5
    Edit any auto-populated fields as needed
  6. 6
    Save to proceed with question generation
Generating screening questions
Create relevant and effective screening questions using AI

Step-by-step instructions:

  1. 1
    After saving your job posting, AI automatically generates 8-10 screening questions
  2. 2
    Questions are tailored to the specific role and requirements
  3. 3
    Review each question for relevance and clarity
  4. 4
    Edit questions to match your company's interview style
  5. 5
    Add custom questions if needed
  6. 6
    Save the final question set for candidate interviews
Managing multiple job postings
Organize and track multiple job openings efficiently

Step-by-step instructions:

  1. 1
    View all active job postings in the Jobs section
  2. 2
    Use filters to sort by department, status, or date created
  3. 3
    Edit job details or questions at any time
  4. 4
    Track candidate applications per job posting
  5. 5
    Archive completed or cancelled job postings
  6. 6
    Generate reports on job posting performance

Candidate Management

Bulk candidate upload
Import multiple candidates efficiently using CSV/Excel files

Step-by-step instructions:

  1. 1
    Prepare your CSV/Excel file with columns: Name, Email, Phone, Resume URL, LinkedIn URL
  2. 2
    Go to Candidates > Bulk Upload
  3. 3
    Select your file and upload
  4. 4
    Review the preview of imported data
  5. 5
    Map columns to the correct fields if needed
  6. 6
    Assign candidates to specific job postings
  7. 7
    Confirm import to add all candidates to your database
Candidate pipeline management
Track candidates through different stages of the recruitment process

Step-by-step instructions:

  1. 1
    View the Kanban board for visual pipeline management
  2. 2
    Drag candidates between stages: Applied, Screening, Interviewed, Evaluated, Hired/Rejected
  3. 3
    Add notes and comments for each candidate
  4. 4
    Set follow-up reminders and tasks
  5. 5
    Filter candidates by job posting, status, or date
  6. 6
    Export candidate data for external review
Resume parsing and analysis
Extract key information from candidate resumes automatically

Step-by-step instructions:

  1. 1
    Upload candidate resumes in PDF, DOC, or DOCX format
  2. 2
    AI automatically extracts: contact info, work experience, education, skills
  3. 3
    Review parsed information for accuracy
  4. 4
    AI identifies relevant experience matching job requirements
  5. 5
    Generate candidate summaries for quick review
  6. 6
    Flag potential issues or missing information

AI Interviews

Setting up AI interviews
Configure and launch AI-powered candidate interviews

Step-by-step instructions:

  1. 1
    Select candidates from your pipeline for interview
  2. 2
    Choose the job posting and question set
  3. 3
    Generate secure, unique interview links for each candidate
  4. 4
    Send interview invitations via email or WhatsApp
  5. 5
    Configure interview settings (duration, retry attempts, etc.)
  6. 6
    Monitor interview progress in real-time
Conducting live AI interviews
Guide candidates through the AI interview process

Step-by-step instructions:

  1. 1
    Candidates click the secure interview link
  2. 2
    AI agent greets the candidate and explains the process
  3. 3
    Questions are asked one by one with natural conversation flow
  4. 4
    Both audio and video are recorded for later review
  5. 5
    AI adapts follow-up questions based on responses
  6. 6
    Interview concludes with next steps and thank you message
Reviewing interview recordings
Analyze and evaluate candidate interview performance

Step-by-step instructions:

  1. 1
    Access interview recordings from the Interviews section
  2. 2
    Watch video recordings with synchronized transcripts
  3. 3
    Review AI-generated summaries and key insights
  4. 4
    Check candidate responses against job requirements
  5. 5
    Add your own notes and evaluations
  6. 6
    Compare candidates side-by-side for final decisions

Evaluation & Scoring

AI-powered candidate scoring
Get objective candidate rankings based on interview performance

Step-by-step instructions:

  1. 1
    AI analyzes interview transcripts and responses
  2. 2
    Scores candidates on technical skills, communication, and cultural fit
  3. 3
    Compares responses against job requirements and ideal answers
  4. 4
    Generates overall suitability scores (1-100)
  5. 5
    Provides detailed breakdown of strengths and weaknesses
  6. 6
    Ranks candidates automatically for easy comparison
Reviewing evaluation reports
Understand and act on AI-generated candidate evaluations

Step-by-step instructions:

  1. 1
    Access detailed evaluation reports for each candidate
  2. 2
    Review scores across different competency areas
  3. 3
    Read AI-generated summaries and recommendations
  4. 4
    Compare candidates using side-by-side analysis
  5. 5
    Export reports for stakeholder review
  6. 6
    Make informed hiring decisions based on data
Customizing evaluation criteria
Adjust scoring criteria to match your company's priorities

Step-by-step instructions:

  1. 1
    Access evaluation settings from the Settings page
  2. 2
    Modify weightings for different skill categories
  3. 3
    Add custom evaluation criteria specific to your needs
  4. 4
    Set minimum score thresholds for different roles
  5. 5
    Configure cultural fit assessment parameters
  6. 6
    Save changes to apply to future evaluations

Outreach & Automation

Automated candidate outreach
Send personalized messages to candidates via email and WhatsApp

Step-by-step instructions:

  1. 1
    Select candidates for outreach from your pipeline
  2. 2
    Choose communication channels (email, WhatsApp, or both)
  3. 3
    AI generates personalized messages based on job and candidate info
  4. 4
    Review and customize message templates
  5. 5
    Schedule outreach campaigns for optimal timing
  6. 6
    Track delivery status and response rates
Managing interview invitations
Send and track secure interview links to candidates

Step-by-step instructions:

  1. 1
    Generate unique, secure interview links for each candidate
  2. 2
    Links expire after use or after a set time period
  3. 3
    Send invitations with clear instructions and expectations
  4. 4
    Track link usage and interview completion status
  5. 5
    Send reminder messages for pending interviews
  6. 6
    Handle rescheduling requests automatically
Follow-up automation
Automate follow-up communications throughout the process

Step-by-step instructions:

  1. 1
    Set up automated follow-up sequences
  2. 2
    Configure triggers based on candidate actions
  3. 3
    Send thank you messages after interviews
  4. 4
    Notify candidates of status updates
  5. 5
    Schedule reminder messages for incomplete tasks
  6. 6
    Personalize messages based on candidate progress

Still need help?

Our support team is ready to assist you with any questions or issues.